Program & Finance Director
Posting Date: July 11, 2018
Wilkes Habitat for Humanity is an ecumenical Christian ministry, open to all people, that creates the opportunity for local partner families and individuals to work hard to build and purchase an affordable home through our partnership housing program. We are an independent affiliate of Habitat for Humanity International.
This is a full-time exempt position responsible for managing all aspects of Wilkes Habitat for Humanity’s increasingly intertwined programmatic and financial functions. The primary role of the Program & Finance Director is to oversee and manage the organization’s homebuyer partnership program from first application to mortgage closing in full compliance with a strict set of Federal regulations. Additional responsibilities include bookkeeping, financial reporting, fundraising, and human resources functions. Experience in (or the willingness to learn) job costing, thrift retail, mortgage servicing and lending, and nonprofit and government accounting are helpful for success in this position.
- Manage all aspects of the organization’s partner selection, homebuyer education, and sweat equity programs in compliance with the Equal Credit Opportunity Act (ECOA) and the Fair Housing Act, and all Equal Housing Opportunity standards.
- Assist applicants with completion of homeowner applications.
- Complete credit, background, sex offender database checks.
- Work with the Partner Selection Committee and Executive Director to determine house pricing and mortgage terms.
- Manage the program partner selection process; maintain accurate applicant files and prepare files for family selection committee. Ensure complete applications, including verification and eligibility documentation.
- Work in partnership with the partner selection committee.
- Meet with program partners monthly to track sweat equity and homebuyer education completion, and generally serve as liaison to partners in the program regarding ongoing partnership and financial requirements.
- Revise/develop and assist with facilitation of homeowner education training curriculum and classes.
- Monitor HFHI and legal changes for effects on WHFH selection criteria and guidelines, and maintain education on best practices in these areas, and propose policy changes to the Executive Director and Board of Directors as necessary to maintain program compliance with laws and industry standards.
- Engage in other related program management duties as assigned by the Executive Director.
- Manage all aspects of the organization’s loan origination procedures in compliance with the Real Estate Settlement Procedures Act (RESPA), including the creation and submission of on-time disclosures to buyers and coordinating with the closing attorney to complete title searches and scheduling closings.
- Maintain strong professional relationship with WHFH’s CPA.
- Establish new homebuyer account with WHFH’s mortgage servicing firm immediately after closing.
- Monitor homebuyer payment activity at WHFH’s mortgage servicing firm, and communicate with them regularly regarding collection efforts on past-due payments.
- Record all deposits of income, including donations and ReStore sales.
- Create and send donation receipts to donors.
- Maintain positive relationships with all staff
- Provide monthly current and forecasted organization’s financial position to the Executive Director and Finance Committee
- Create internal financial controls, best practices and retail analysis for ReStore General Manager
- Participate in house construction cost analysis with Executive Director and Construction Manager
- Serve as BSA/AML Compliance Officer:A Compliance Officer designated as responsible for coordinating and monitoring day-to-day compliance efforts in the affiliate for filing SARs
- Provide monthly financial recap for executive leadership team and Finance Committee and board Treasurer
- Provide quarterly dashboard to treasurer and finance committee
- Lead the annual budget process and work with Executive Director to control costs and stay in budget
- Direct the annual financial audit and 990 Informational Tax Return preparation
- Ascertain if organization financial policies require creation, implementation or updating
- Review monthly journal entries with Executive Director
- Properly record all assets and liabilities transactions in cooperation with WHFH’s CPA, including loans taken out upon closing of new homes sales with the North Carolina Housing Finance Agency.
- Prepare or review monthly account reconciliations prepared by Accountant or volunteer with Executive Director
- Propose and record cash transfers between various operating and savings accounts
- Manage annual workers compensation audit by collecting vendor insurance information before each job and preparing necessary vendor documentation and working with external auditor
- Prepare and administer annual 1099s for subcontracted services
- Process semi-monthly payroll and all related tax and benefit reporting
- Monitor the monthly and annual financials of Pikes Peak Habitat ReStore and create adjusting journal entries as needed
- Calculating and recording year end accruals for all 3 entities
- Conduct random audits of all ReStore functions to ensure compliance with GAAP standards and financial policies and procedures.
- Participate in the strategic planning and execution of fundraising activities to ensure the organization’s financial wellbeing.
- Engage in other related finance duties as assigned by the Executive Director.
Loan Origination Certification Requirements:
- Complete the American Bankers Association annual Online Lending Compliance Training for US Affiliates annually.
- Obtain requisite education and certifications to become a Qualified Loan Originator under Habitat for Humanity International’s 2018 guidelines.
- Pass national criminal background check every three years, and pass a credit check annually, in accordance with Federal Truth-In-Lending Act (TILA) requirements.
Specific knowledge and skills required:
- Position requires experience in general accounting and/or finance & tax knowledge. Proficiency in Microsoft Office applications (Excel, Word, Access, Outlook) and experience with accounting/bookkeeping software is mandatory, with QuickBooks knowledge preferred.
- Detail-orientation with strong organizational skills (this is a position with little room for error).
- Comfort managing for strict compliance in a polite and courteous manner.
- Ability to manage multiple projects, prioritize and meet deadlines.
- Strong interpersonal skills.
- Ability to communicate well verbally and in writing.
- Ability to work well in a team environment.
Benefits include individual employee health insurance (80% employer / 20% employee cost share), paid vacation, and paid sick leave.
Wilkes Habitat for Humanity is an Equal Opportunity Employer.
Job Type: Full-time
Salary: $32,000.00 to $35,000.00 /year
Application instructions: Apply online at our posting on INDEED.COM. No calls please.